I have spent quite a lot of time trying to find the best photo management solution for my use case, and i think i have finally got a solution in mind. Please follow me and help me understanding what could be improved.

The use case: I took, over the decades, thousand of pictures with manual, film based SLR, digital DSLR and many other devices. Today i mostly only take pictures with my phone and occasionally (like 1-5 rolls per year) B/W film photos. I like to have all the pictures neatly organized per album. Albums are events, trips, occasion or just a collection of photos for any good reason together. I have always organized albums my folders and stored metadata either in the photo or in sidecar files. Over the decades i changed many management tools (the longest has been Digikam) but they all faded away for one reason or the other. I do not want to change organization since it proved solid over decades. I do not trust putting all eggs in a database or a proprietary tool format.

The needs: backup photos from family phones. Organize photos in albums (format as stated above), share & show pictures with family (maybe broader public too), archive for long term availability. Possibly small edits like rotation. Face recognition is a good plus, geographical mapping and reverse geotagging is a great plus. General object recognition could be useful but not a noticeable plus. Also i need multi-user support for family members both on backup and gallery-like browsing. My galleries need to be all shared (or better one big gallery, plus individual backups for users)

What i don't need: complex editing / elaboration (would be done offline with darktable)

Non-negotiable needs: storing photos in album-based subfolders structure with all metadata inside photos or sidecar files. No other solution will ever stand the test of time.

I tried many tools and none fits the bill. Here are my experiences:

• Immich: by far the most polished, great for phone backup&sync, not good for album organization (photos cannot be sorted into folders, albums are logical only). Has the best face detection and reverse geocoding.
• Photoprism: given up because i don't like open-source with money tags (devs have all the rights to ask for money, but i distrust a model where they might give up support unless they make money)
• Librephoto: feels abandoned and UI & Face detection is subpar with immich
• PiGallery2: blazing fast and great UI, but cannot be used for backups nor organization. But can cope well with my long lasting collections of photos.
• Piwigo: i used this decades ago. By today standards feels ugly bloated and slow as hell. No benefits anyway for my use case that compensate slugginesh. And my server is powerfull.
• Damselfly: great tool and super friendly dev, unfortunately i could not fit into my use case. It can work on folders, but it's actions are too limited and beside downloads and exports and tagging... not much else. Not even backups from phone. I understand it's use case is totally different from mine. Still a great piece of software.

My solution: more of the idea of how i want to proceed from here on...

Backup: keep the great Immich for phone backups. Limitations: requiring emails as user logins breaks my home server authentication scheme but i can live with it. The impossibility to organize photos in folders is a deal breaker but luckily, you can define "logical" albums and download them.

Organization: good old filesystem stuff, i don't need any specific tools. Existing photos are already sorted in subfolders, new albums can be created from Immich, downloaded, and stored on new subfolders on the server. Non-phone albums (DSLR, film cameras...) can just be added as well directly on filesystem

Viewing: PiGallery2 pointed at the subfolders, blazing fast viewing online for all family members.

Global workflow: take photos from phones, upload automatically to immich, then manually go sort them in albums, download albums and create appropriate subfolders on the server (if needed to save space, delete downloaded photos from immich). Upload/unzip and enjoy from PiGallery2. -- OR -- take photos with other cameras, scan/process on PC (darktable), create appropriate subfolders on the server, upload and enjoy from PiGallery2.

All in all what pisses me off of all this is:

• Immich requiring a fucking email address to login (not a privacy concern here, but my users will need to remember a different login for this specific part)
• Immich not supporting subpaths, i will need two subdomains to achieve this workflow, while just one would have been less complex for the users (something like photos.mydomain.org/gallery and photos.mydomain.org/backup, instead of photobackup.mydomain.org and photogallery.mydomain.org, you get the idea). I know all the blah blah on subdomains being better and such, i don't care, this is an usability issue for dumb users and, in general, it's the way i prefer it to be.

Of course, the best course would be to have Immich support folders (not external libraries, but actually folder based albums which is totally different approach) and it being able to move photos to folders, but hey, it wouldn't be fun in that case :)

Amy thoughts?

UPDATE: Immich storage templates seems to be the missing link. Using that properly would cut out the manual download/reupload approach. Need to experiment a bit, but looks promising.