this post was submitted on 09 May 2026
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Paperless (lemmy.ca)
submitted 1 month ago by Reannlegge@lemmy.ca to c/selfhosted@lemmy.world
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I have looked at paperless in the past and just asked why? I just spent a little time setting it up to see what it was about, then I spent hours configuring it and my email server creating paperless email addresses that other emails forward to! I cannot believe I have lived this long without it.

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[–] dan@upvote.au 8 points 1 month ago

I felt like a grown up once I got my paperless-ngx setup up and running.

I have a Scansnap ix1600 scanner. Everything is automated once I insert a document and click the button to scan it.

  1. Scanned documents are saved to an SMB share on my home server - it's a built-in feature on the scanner.
  2. Paperless-ngx is watching that folder and grabs the files.
  3. Paperless-ai uses AI to add metadata to document (title, tags, correspondent).

For documents I need to keep a physical copy of, I give each document a consecutive ASN (archive serial number) using QR code stickers. When importing the document, paperless-ngx sees the barcode and attached the correct archive number to the document.

If I need to find the physical copy, I first find it in Paperless-ngx, look at the archive number, then look in a folder where the documents are arranged by archive number. Easy.