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When I onboard people, I'm required to see proof of identity and proof of authorization to work in the US, as well as make copies for INS audit purposes. A passport covers both of those requirements, but for people that do not have a passport, a DL and a social security card are the most common, followed by a DL and birth certificate. One is a photo ID from an official source, the other shows either US citizenship or something saying you're allowed to work as a non citizen (aka a green card).
You’re required to see proof of identity and authorization to work, however you are NOT required to see the social security card specifically, nor are you legally allowed to require it of your new employees. And even if they do bring their social security card for you to verify, you are NOT required to make your own copy of it unless you’re reviewing it remotely.
It sounds like some employers/HR outfits are just grossly misinformed then. The I9 form directions are pretty clear in what is required and/or acceptable, and this documentation is only required for I9 purposes, other than a DL for a driving related job. Companies are not necessarily required to have copies of the I9 identity documents used on file, but it is good practice in case of an audit, which is why most companies do it (a CYA basically). In theory, if someone reports a company because they suspect they're employing people unauthorized to work in the US, providing copies of the documents you used for the I9 verification shows that your did your due diligence and they're more likely to leave you alone.
Pretty much every company I ever worked for took a copy of my passport, and I see no harm in that as long as their storage is reasonably secure.
Yes, any employer/HR outfits that tell you that they require your social security card are grossly misinformed, as that would not be legal.
I'm going to trust the person that does this for a living over your wild claims that asking for a SS card (something literally every job that I've had -and I've had a lot- required) is illegal.
My “wild claim” is the law, according to the U.S. Citizenship and Immigration Services agency of the Department of Homeland Security. And I’m going to trust the very agency requiring this documentation in the first place over some random HR person on Lemmy who does their job poorly.
I’m sorry you’ve dealt with illegal employment practices at what is evidently every job you’ve ever held. I’ve not had that experience as every job I’ve worked has properly followed the law and collected required documentation appropriately. Maybe next time you switch jobs if they try to demand your social security card you can share with them The official Employers Handbook for I-9 document collection that is freely available on the USCIS website.
Are you fucking kidding me? This is some pedantic shit. No, they can't ask for a specific form of ID. I'm familiar with the list of documents and the ones that the vast majority of people starting a job are going to have is their driver's license and SS card.
I'm sorry you feel the need to make such a big deal over nothing to the point of making multiple obtuse comments, maybe next time you can just keep your mouth shut.
Yeah the pedantry on your behalf is a bit much, but the bending backwards you’re doing to make the claim that “Employers can require your social security card” seem true requires it so I see why you’re doing it.
A social security card is quite literally a specific form of ID. Therefore your wild claim that employers are allowed to require it is wrong. They can only require that you provide them an acceptable document from a predefined list. Providing your social security card is merely one of the documents from the list you can choose to provide. No employer is allowed to require it. End of discussion.
My comments have been extremely straightforward and clear up to this point so I don’t know what you’re whining about.
Good day.
Try not to spread any more misinformation on the way out o7