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I'm actually in the middle of rebuilding my entire setup right now and one of my major goals is to actually document my processes this time.
I use Obsidian which is a Markdown editor and I have a couple plugins alongside that for QoL stuff and extra features.
I document processes, problems and fixes I encounter, list of active services alongside where/how to access them, and plans for future additions/changes.
As far as working documentation into your flow, realistically that is just a matter of discipline. It is explicitly up to you to stay on top of documentation.
Hope that helps, and good luck with your endeavor! ๐